Features and Benefits

RoomKey HOA Resort Property Management System

Features:

• Centrally hosted web based application - allows for multi-user Anywhere Anytime-access to manage unit activity, produce statements, etc
• Login page - unit owners can access their statements online or book their own units online using our RoomKey eRes online booking engine
• Unit Identification - uniquely identify units within the system using various codes by area, property or unit number
• Start and stop dates - maintain ownership records for correct revenue and expense posting when units are sold during the month
• Owner Records - maintains owner name and addresses for easy printing of address labels, monthly statements and owner disbursement cheques
• Unit status - units may be open or closed from the revenue pool for the month or dates of ownership if timeshared
• Unit allocation factors - pool revenues or expenses on the basis of a pre-defined criteria
• Week Numbers - For limited time-share applications, recalculate start and stop date at the beginning of each year
• Owners Dues - A periodic amount for recurring dues can be used in conjunction with the accounts receivable module (recurring accounts) for separate billing of owner dues or other recurring amounts
• Master units - used in conjunction with the accounts receivable module to create a consolidated statement for owners with multiple units
• Remarks - enter up to four lines of remarks for each unit master record
• Property Variables - supports an unlimited number of properties within each area, dividing properties into groups for management and reporting purposes and when managing geographically dispersed locations.
• Property Master File - used to establish the basic information about each property including the number of units registered and whether revenue and expenses are pooled or based simply on occupancy.
• Units Registered - total number of units for each property, including open and closed units.
• Pooled Revenue - Revenue pooling is available by unit
• Shared revenue - multi-owners can share revenue based on the percentage of unit ownership
• Lock off revenues - break-down revenues based on whole units and/or partial units
• Wholesaler field - automatically calculates deductions from gross unit revenue for reservations being made through a wholesaler. The deduction can be a percentage of gross room revenue of a fixed amount per reservation.
• Revenue Posting - revenue automatically transfers at month end when used in conjunction with RoomKey PMS. Revenue can also be posted through a manual revenue posting utility if RoomKey-HOA is being run as a stand-alone system.